Employer Job Offer: International Student Stream – Applicant Checklist

Mandatory Documents

Applicant Consent Form

• • Complete, sign, and upload to the Required Documents section.
  • Ensure this is done after:
    
    • Receiving an invitation to apply.
    • Reviewing your application for accuracy in the e-filing portal.
  • Note: If using an immigration representative, they cannot sign this form on your behalf.
    

     

Identity Documents

1. Photograph

1. • Upload a photograph that meets passport or visa photo specifications.
   • Acceptable formats:
     
     • A scanned copy of a physical photo or a clear digital photo.
   • Not Accepted:
     
     • Blurry or low-quality images.
     • Photos of the personal details page of your passport.

1. Passport

1. • Upload a scanned copy of:
     
     • The personal details page of your passport.
     • All pages contain Canadian visas and entry stamps.

1. Family Members’ Passports

1. • If including dependent family members in your application (e.g., spouse, children under 22, and their children):
     
     • Provide scanned copies of the personal details page of their passports.

Additional Notes

• All documents are mandatory unless explicitly stated otherwise.
• Do not upload unnecessary or non-mandatory documents to avoid delays in processing.
• Additional documents may be requested during the application review process.

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Status Documents in Canada & Employer Documents Checklist

Status Documents in Canada

You must upload copies of your current and previous status documents issued by Immigration, Refugees and Citizenship Canada (IRCC) or the Canada Border Services Agency (CBSA).

Accepted Documents Include:

• Work Permits
• Study Permits
• Temporary Resident Visas (TRV)
• Any other valid Canadian immigration documents.

If You Have Maintained Status:

• Upload one or more of the following:
  
  1. The letter from IRCC confirming receipt of your application to extend status.
  2. The fee receipt from IRCC.
  3. The post office mailing receipt from when you submitted your application for status extension (if applicable).

Employer Documents

For the International Student Stream, your employer must provide:

1. Application for Approval of an Employment Position (Employer Form):
   
   • This form must be completed and signed by your employer (or their signing officer).
   • It must include details about the business and job position.

1. Additional Requirements for Certain NOC Codes:

1. • If your job offer is for:
     
     • NOC 73300 (Transport truck drivers)
     • NOC 73301 (Bus drivers, subway operators, and other transit operators)
   • Your employer must provide a copy of their:
     
     • Valid Commercial Vehicle Operator’s Registration (CVOR) Certificate.
     • CVOR Abstract (Level 1).

Important Notes:

• During the application assessment, additional documents may be requested from your employer to verify information in the Employer Form.
• Refer to the Employer Checklist for details on potential documents your employer might need to submit.

Job Offer Documents Checklist for International Student Stream

1. Job Offer Letter

Include a copy of your job offer letter signed by both you and your employer.

The job offer letter must meet the following requirements:

• Dated Within Six Months: Ensure the letter is issued within the last six months.
• Printed on Business Letterhead: Include the business’s:
  
  • Address
  • Telephone/fax numbers
  • Email address
  • Website (if available)
• Details of Responsible Officer/Supervisor:
  
  • Name and signature of the officer/supervisor responsible for the position.
  • Stamped with the business’s corporate seal (if applicable).

Mandatory Information to Include in the Job Offer Letter:

1. Job Title and NOC Code: Specify the National Occupational Classification (NOC) code for the position. find your National Occupational Classification code
2. Wage Details: Include the position’s wage.
3. Duties and Responsibilities: Clearly list the role’s tasks.
4. Work Hours: Specify hours per week and weeks of work per year.
5. Vacation Entitlement: Include days/weeks of vacation offered.
6. Workplace Location: Indicate where the work will take place.
7. Employment Start Date: Include the starting date of employment.
8. Full-Time Indeterminate Duration: Confirm that:
   
   • The position is full-time and of indeterminate duration (no end date).
   • Terms of the job offer are valid as of the nomination date (if already employed) or the date of obtaining a work permit.

If Currently Employed in the Same Position:

• Submit your original job offer letter, even if older than six months, along with:
  
  • A recent letter from your employer confirming ongoing employment and the conditions of the job offer.
  • Employer’s signature on the recent confirmation letter (if the original was not signed).
  • Recent confirmation letters must also include all mandatory job offer information.

2. Current Employment

If you are currently working for the employer in the same position as your job offer, include:

• Two Most Recent Pay Slips: Submit copies showing your employment status and wage details.

3. Collective Agreement (If Applicable)

If your position’s wage does not meet the low wage requirement but aligns with your collective agreement:

• Include a copy of the relevant section of the agreement that outlines wage requirements.

4. Licence or Authorization (If Applicable)

If your position requires a mandatory licence or other authorization in Ontario:

• Scan and upload a copy of your licence or authorization.

Checklist for Education, Resumé, and Intention to Reside in Ontario Documents

Education Documents

You must include a scanned copy of the following:

• Education Credential:
  
  • Degree, diploma, or certificate earned from an eligible Canadian college or university.
• Official Transcripts:
  
  • Issued by the Canadian institution that granted your credential.

If Your Credential Has Not Yet Been Granted:

• Include a copy of an official letter from your Canadian college or university confirming:
  
  • Successful completion of program requirements.
  • No outstanding fees.
  • Scheduled date of degree/diploma/certificate issuance.
• Provide official transcripts from the same institution.

Additional Documents (If Applicable):

• Other degrees, diplomas, or transcripts.
• Occupational certificates or licences are required for positions needing licensing in Ontario.

Resumé

Scan and upload a copy of your most current resumé. It should include:

• Work Experience: Outline your current and past roles.
• Education History: Include institutions, programs, and completion dates.
• Personal Information:
  
  • Current residential address.
  • Email address.
  • Phone number.

Intention to Reside in Ontario Documents

Provide documents that demonstrate your ties to Ontario, such as:

• Employment:
  
  • Current or previous jobs in Ontario.
  • Job offers, applications, or interviews in Ontario.
• Education: Proof of studies in Ontario.
• Volunteer Work: Records of volunteering in Ontario.
• Housing:
  
  • Lease agreements or proof of property ownership in Ontario.
• Professional Networks: Memberships or affiliations in Ontario organizations.
• Family and Social Connections:
  
  • Family members living in Ontario.
  • Personal relationships or social networks in the province.
• Visits to Ontario: Evidence of previous trips or stays in Ontario.

If You Have No Existing Ties:

• Include a statement of intent explaining your reasons and desire to reside in Ontario.

Important Notes on Financial Documents

• Black out any visible credit card numbers on your financial documents before submission.
• Failure to redact sensitive information may delay processing.

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Expression of Interest Scoring Factors Documents

Job Offer: NOC TEER Category, Broad Occupational Category, and Wage

Provide:

• Job Offer Letter:
  
  • Clearly describe job duties.
  • Include the offered wage.

Work Permit Status in Canada

If applicable, provide:

• Copies of current and previous status documents from IRCC or CBSA, including:
  
  • Work permits.
  • Study permits.
• If you have maintained status, include:
  
  • IRCC letter acknowledging receipt of your status extension application, or
  • IRCC fee receipt, and/or
  • Post office mailing receipt for status extension application.

Job Tenure with Job Offer Employer

• Provide a job offer letter from your employer, indicating:
  
  • Start date.
  • Position details.

(Note: The work must have occurred within Ontario.)

Earnings History

• Include Notice of Assessment(s) issued by the Canada Revenue Agency (CRA) for the past five years.
  
  • Earnings must show at least $40,000 in a single calendar year on one Notice of Assessment.
  • T4 slips are not accepted as proof.

Highest Level of Education

• Provide:
  
  • Degree, diploma, or certificate (if obtained in Canada), or
  • Educational Credential Assessment (ECA) for credentials obtained outside Canada.

ECA Details:

• Accepted organizations for ECA:
  
  • Comparative Education Service – University of Toronto School of Continuing Studies
  • International Credential Assessment Service of Canada
  • International Credential Evaluation Service
  • International Qualifications Assessment Service
  • Medical Council of Canada (professional body for doctors)
  • Pharmacy Examining Board of Canada (the professional body for pharmacists)
  • World Education Services
• Authorization for OINP:
  
  • Ensure OINP can access your ECA electronically.
  • Follow instructions specific to your ECA provider.

Field of Study

• Provide an official transcript from your Canadian degree, diploma, or certificate.

Canadian Education Experience

• Provide:
  
  • A copy of your post-secondary educational credential obtained from an eligible Canadian college or university.
  • Credential must be for a program lasting at least one year of full-time study.

Official Language Ability

• Include language test results obtained within the last two years from an approved testing service:
  
  • English: IELTS, CELPIP, or PTE Core.
  • French: TEF Canada or TCF Canada.

Regional Immigration: Location of Job Offer

• Provide a job offer letter clearly stating the location of employment.

Regional Immigration: Location of Study

• Provide an official transcript from your Canadian degree, diploma, or certificate.

Changes in Personal Information

Notify OINP immediately for changes in:

• Contact Information: Update via the OINP e-Filing Portal.
• Immigration Status: Expiration or changes in work permit.
• Family Composition: Include changes due to marriage, child custody, divorce, etc.

How to Update:

1. Log into the OINP e-Filing Portal.
2. Update your profile under “My Profile” and click Save.
3. For corrections like name or birthdate, complete the Change of Personal Information Form and submit it via the OINP webform.

Important Notes

• Ensure all submitted documents are accurate, complete, and properly redacted (e.g., blackout sensitive financial details).
• Missing or incorrect documents may delay or negatively impact your application.

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Frequently Asked Questions